Office Coordinator

The Office Coordinator is responsible for ensuring smooth operations of all administrative functions for Findsome & Winmore on a daily basis. This role will maintain collaborative communications throughout the agency. This position serves as support in the pursuit, preservation and enhancement of the Findsome & Winmore client experience.

Major areas of responsibility include (a) perform clerical, reception, marketing, project and administrative duties and a variety of other tasks as assigned, (b) responsible for the management of the CEO and company Principals calendars, (c) assist Accounting Manager with office and accounting-related duties, (d) assist various team members with appropriate assistance as requested, and (e) always ensuring client satisfaction.

Essential Functions:

  • As primary receptionist, present a professional, welcoming first contact to all clients, staff, etc. (by phone, in person and email).
  • Provide professional telephone support, handling and screening of calls.
  • Assist in creation of reports, proposals and other administrative tasks (as needed).
  • Monitor and restock all company supplies.
  • Assist the CEO and company Principals with all calendar items and any administrative requests (as needed).
  • Enhance and support sales initiatives through appropriate messaging and marketing tools.
  • Assist and manage all Level 1 Technical Support requests.
  • Prepare presentations using various software packages, e.g. PowerPoint, Illustrator, Photoshop, Excel, Pages, Keynote.
  • Assist Accounting Manager with accounting tasks (as needed).
  • Conduct field and internet research as assigned.
  • Coordinate mailings (digital or traditional).
  • Organize event-related items as needed.
  • Prepare professional correspondence.
  • Other tasks as requested.

Additional Responsibilities:
Performs other similar or related duties as necessary.

Job Qualifications:

  • Bachelor’s degree in marketing, business or organizational development, or a similar field.
  • Strong computer and internet skills including Keynote, Pages, PowerPoint, Excel, Word, Outlook.
  • Excellent written, verbal, and interpersonal skills.
  • Strong organizational skills and attention to detail.
  • Ability to work in a highly disciplined, process-driven environment as a team player.
  • Present professional appearance.
  • Strong customer service skills and have a positive and professional attitude.
  • Maintain good client relations through professionalism and all functions of customer service.

To apply, please send your resume and samples of your best work to ldominguez@findsomewinmore.com.

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